ULTRASONICS SOCIETY OF INDIA

Memorandum of Articles of Association, Rules and Regulations

1. NAME OF THE SOCIETY

The name of the Society shall be ULTRASONICS SOCIETY OF INDIA. It shall be a professional non-profit organization. The Society shall be registered under the Societies Registration ACT XXI of 1860 as applicable to Delhi.

2. REGISTERED OFFICE

The Registered Office of the Society shall be located at the National Physical Laboratory Campus, Dr. K. S. Krishnan Road, New Delhi-110 012.

3. DEFINITIONS

a) USI means Ultrasonics Society of India,

b) Council means the Executive Council of USI,

c) Member means Life Fellow, Fellow, Life Member, Member, Associate Member and Corporate Member of the USI unless otherwise mentioned.

d) President, Vice President, General Secretary, Treasurer, Publication Secretary and Joint Secretary mean the President, Vice President, General Secretary, Treasurer, Publication Secretary and Joint Secretary, respectively, of the USI.

e) Ultrasonics shall mean ultrasonics and related area.

4. AIMS AND OBJECTIVES

The Aims and Objectives of the Society shall include:

a) To promote the research and diffuse the knowledge of Ultrasonics,

b) To promote scientific and technical cooperation in Ultrasonics amongst persons, educational and R&D organisations and corporate sectors in India and abroad, and

c) To cooperate with government and other organizations for formulation of standards, carry out surveys, etc.

5. MEMBERSHIP

The membership of the USI shall be open to all individuals, societies, organizations and bodies, subscribing to the Aims and Objectives of the USI, without any discrimination based on sex, race, nationality and membership of other societies and associations, etc.

6. PATRONS

An individual with a record of distinguished service to the cause of Ultrasonics or holding a high office in government, reputed organisation and corporate entity can be invited by the Council to become the Patron of the USI.

7. CLASSES OF MEMBERSHIP

Following shall be the classes of the membership of the USI and would carry the abbreviated titles as given alongside.

a) Honorary Fellow H.F.U.S.I.
b) Fellow/Life Fellow F.U.S.I.
c) Member/Life Member M.U.S.I.
d) Associate Member A.M.U.S.I.
e) Corporate Member C.M.U.S.I.

8. ELIGIBILITY OF MEMBERSHIP

8.1 Honorary Fellow

An individual meritorious professional standing in the field of Ultrasonics shall be invited by the Council, on the recommendation of a panel of three members of USI, especially constituted by the Council, to become its Honorary Fellow subject to the condition that the number of such Fellows shall not exceed 5% of the total membership of the USI. However, the General Body of the USI, on the recommendation of the Council can exceed this limit in exceptional cases.

8.2 Fellow

An individual can be inducted by the Council on the recommendation of the Membership Committee constituted by the Council to become its Fellow, provided,

a) He/ she holds at least a post graduate degree in science or a graduate degree in engineering or medicine or equivalent from a recognized University/ Institution and has been conducting R&D in the field of Ultrasonics for a minimum period of 15 years,

b) He/ she has rendered outstanding service or made notable contributions to the advancement of knowledge in the field of Ultrasonics, and

c) He/ she is nominated by at least two Fellows of the USI in the prescribed proforma as approved by the Council.

8.3 Member

An individual can apply to the Council to become its Member, provided,

a) He/ she holds at least a post graduate degree in science or a graduate degree in engineering or medicine or equivalent from a recognized University /Institution and has been engaged in the field of Ultrasonics for a minimum period of 5 years,
OR
He/she holds at least a graduate degree in science or diploma in engineering or medicine or equivalent from a recognised University/Institution and has been engaged in the field of Ultrasonics for a minimum period of 10 years, and

b) One has made significant contribution to the cause and promotion of Ultrasonics.

8.4 Associate Member

An individual can apply to the Council to become its Associate Member, provided,

a) He/she holds at least a post graduate degree in science or a graduate degree in engineering or medicine or equivalent from a recognized University
OR
b) He/she holds at least a graduate degree in science or diploma in engineering or medicine or equivalent from a recognised University/Institution and has been engaged in the field of Ultrasonics for a minimum period of 5 years, and by whose experience the USI will benefit.

The Associate Member is eligible to become Member after having completed 5 years of active involvement in Ultrasonics.

8.5 Corporate Member

a) A corporate organisation having visible interest in Ultrasonics can apply to the Council to become its Corporate Member.

b) The Corporate member shall nominate two of its officers to represent their organisation in the USI. They shall be treated as members of the USI with full voting rights.

9. MEMBERSHIP SUBSCRIPTION

The subscription for various classes of the membership shall be as follows. These are subject to revision from time to time by the General Body of USI on the recommendation of the Council.

S/No. Class of Membership Subscription
(one time)
1 Honorary Fellow Nil
2 Fellow/Member Rs.1200/-
3 Associate Member Rs.500/-
(for 5 years)
4 Corporate Member Rs.6000/-
5 Fellow/Member (Foreign) US$ 100/-
6 Corporate Member (Foreign) US$ 500/-

A member, who has paid annual subscription in continuance for a period of 30 years, can seek exemption from payment of subsequent subscriptions by applying to the Council. If a Member is elevated to Fellow, no extra money will be charged from him/her.

10. PROCEDURE TO BECOME MEMBER

The application for membership shall be made in prescribed proforma accompanied by membership subscription. The membership, if approved by the Council, shall become effective from the date of approval.

11. CESSATION OF MEMBERSHIP

A Member/ Associate Member shall cease to be so if,

a) He/ she is in arrears of subscription for more than 12 months or,

b) He/ she voluntarily resigns or,

c) His/ Her membership is terminated by the USI for any acts which are deemed prejudicial to the functioning of the USI, provided, one is given an opportunity of being heard in the matter by the Council and two third majority of the total Council members approve the termination.

d) An Associate Member does not renew his/her membership at the expiry of 5 years.

12. MEMBERSHIP REGISTER

A Register of Members shall be maintained by the General Secretary containing the particulars of names and addresses of the members and the fee paid by them. The list shall be updated every 12 months to ensure proper accounting.

The Council shall file with the Registrar of Societies in National Capital Territory of Delhi a complete list of members and Office Bearers of the Council every year, as required under the Societies Registration Act XXI of 1860.

13. PRIVILEGES

The membership of the USI is a hallmark of scientists, technologists and the other professionals working in the area of Ultrasonics. Rights and privileges of the Members shall be as follows:

a) They may attend the General Body meetings of the USI;

b) They shall be entitled to vote and hold any Office in the USI, and

c) They may avail of any facility or concession as may be prescribed from time to time by the Council.

14. GENERAL BODY

All the members listed in the membership list approved by the Council shall constitute the General Body of the USI at any time, irrespective of the class, which they belong to.

General Body may meet as many times as necessary but shall meet at least once in a year.

14.1 Annual General Body meeting shall be held at such time and place as may be decided by the Executive Council to transact the following business.

a) To confirm the minutes of the previous General Body meeting,

b) To consider the Annual Report for the previous year,

c) To appoint the Auditor for the ensuing year,

d) To consider the audited balance sheet, income and expenditure accounts, the Auditor's Report and to approve the budget estimate for the ensuing year,

e) To elect the Executive Council every alternate year, and

f) To undertake any other business with the permission of the Chair


14.2 A notice of at least four weeks for the General Body meetings including Annual General Body meeting shall be given to the members. The quorum for the General Body meeting shall be 50 members or one third of the membership which ever is less. The meeting can be adjourned by the President in consultation with the members present for want of quorum and can be called in order after at least ten minutes when the requisite quorum shall not be necessary

14.3. An emergent meeting of the General Body can be called by the President or by a written notice signed by at least 30 members.

14.4 Any resolution, amendment to the Rules and Regulations or some other proposal for consideration in the General Body meeting shall reach the General Secretary at least 3 weeks before the meeting.

15. EXECUTIVE COUNCIL

The management of the USI shall rest with the Executive Council. It shall consist of the following.

President 1
Vice Presidents 2
General Secretary 1
Treasurer 1
Publication Secretary 1
Joint Secretary 1
Members 5

All Patrons and the Chief Editor shall be permanent invitees to the Council meetings.
The Council shall be elected for a period of two years. It can co-opt upto a maximum of two members, if needed. The past President and the past General Secretary shall be the ex-officio members of the Council, if not elected for any other post.

The Council shall meet at least three times in a year. The quorum for the meeting shall be a minimum of five members. A notice of at least seven days shall be given to call a meeting of the Council. However, the President can call an emergent meeting at a notice of two days.

15.1 Functions of the Council

The Council shall take all necessary actions subject to the provisions of the Rules and Regulations as well as the directions of the General Body at its annual and special meetings to further the Aims and Objectives of the USI. In particular, the Council shall

a) organise national and international seminars, lectures, workshops, brain storming smeetings, etc

b) organise meetings of the Executive Council and General Body

c) bring out publications such as the journal of the USI and shall appoint the Chief Editor, Editorial Board and Publication Committee in consultation with the Publication Secretary for the smooth running of the Journal.

d) appoint panels or committees for specific purposes.

e) Appoint the Chartered Accountants in consultation with the Treasurer to audit the accounts of the USI annually

f) fill up the vacancies in the Council occurring between two successive elections.

15.2 Responsibilities of the Office Bearers

a) President : He/ she shall preside over all the meetings of the Council and the General Body. He shall be the chief executive officer of the USI. He/she shall have the powers to sanction expenditure incurred for the activities of the USI in any emergency to be subsequently ratified by the Council.

b) Vice President: In the absence of the President, one of the Vice Presidents as authorised by the President or Council shall perform the duties and functions of President. He/ she may take responsibility of organising academic programmes of the USI and of expanding the activity of the USI by linking with industrial sectors, R&D organisations and other societies, etc.

c) General Secretary: He/she shall generally be the executive functionary of the USI and shall have the responsibility to maintain the correspondence and records of the USI. He/ she shall convene all the meetings of the Council and General Body in consultation with the President or the Vice President in the absence of the President.

d) Treasurer: He/ she shall be responsible for all funds, securities and other property of the USI. He/ she shall prepare the annual budget of the USI. He/ she shall be responsible for the collection of all dues and shall make financial reports for the Council. He/ she shall maintain day-to-day accounts and shall be responsible for getting them audited annually by the Chartered Accountant appointed by the USI. He/ she shall present the audited accounts to the General Body.

e) Joint Secretary: The Joint Secretary shall assist the General Secretary and shall perform the duties and functions of the General Secretary in his absence.

f) Council members: They shall be expected to take active part in the deliberations of the Council meetings and in other activities of the USI to fulfil its Aims and Objectives. Each member shall be associated with at least one of the committees of the USI.

g) Chief Editor: He/ she shall be a person of repute in the area of Ultrasonics who will be appointed by the Council from time to time to take the responsibility for the editorial management of all the publications of the USI. He/ she shall be assisted by the Publication Secretary. In addition, a Publication Committee and an Editorial Board may be constituted, as approved by the Council. .

16. LOCAL CHAPTERS

16.1 For furtherance of the Society, the Council may in response to the request addressed to the USI, approve establishment of chapters to serve specified geographical area. Such request shall be signed by at least 10 members of the USI who are residing within the geographical limits proposed for the chapter. A Chapter may be formed where the numbers enrolled exceeds 10.

16.2 Each chapter shall conduct its affairs in accordance with the provisions defined in the USI Rules and Regulations.

16.3 The activities of the Chapter shall be governed by an Executive Committee. The office bearers of this Executive Committee shall consist of a Chairman, two Vice Chairmen, a Secretary, a Treasurer, a Joint Secretary, and five other members. The Executive Committee shall be elected for a period of two years at the General Body meeting of the Chapter.

16.4 The Chairman of the Chapter or any member so authorised by the Chairman shall represent the Chapter in the Council.

16.5 The Secretary of each Chapter shall forward to the General Secretary of the USI reports of the meeting and also the audited accounts at the end of each financial year of the USI, but not later than 30th June of the present year without fail to enable the USI to prepare the consolidated accounts for submission to statuary authorities.

16.7 Each local Chapter will be entitled to 25% of the proceeds of the membership subscription towards its expenses. The Chapters are authorised to raise funds for specific purposes with the prior concurrence of the Council. Surplus funds so collected shall be shared with the Council to a maximum extent of 50%.

16.8 The Council may at its discretion close a chapter after giving it a notice of three months for considering any explanation the USI or the Chapter may tender for:

a) Failure of the Chapter to maintain at least 10 members of good standing,

b) Failure of the Chapter to hold at least two meetings each year, and

c) Any activity declared by Council to be detrimental to the interest of the USI.

17. FINANCES

17.1 All funds and properties of the USI shall be managed by the Council and the money shall be deposited in the account with a scheduled bank approved by the Council and the Council shall be responsible for their safe custody. The USI shall invest all the funds only with the Government or public sector undertakings.

17.2 The financial year of the USI shall be from 1st April to 31st March unless and otherwise changed under directions from Government of India.

17.3 Cheques and other financial documents shall require the signatures of Treasurer and any one of the following office bearers:

a) President

b) Vice President (Approved by the Council) and

c) General Secretary.

If the Treasurer is not available, the Council can nominate one more person out of the above mentioned office bearers.

17.4 All the financial vouchers will necessarily be routed through the General Secretary. The General Secretary will be authorised to incur and approve expenditure on the contingent expenses and other expenses limited to Rs. 2000/ at a time. All the expenses exceeding Rs. 2000/- shall be approved by the President. The expenditure will be within the budget estimate approved by the General Body.

17.5 The Treasurer may have, at any one time, a maximum of Rs. 500/- with him as cash in hand.

18. ELECTIONS

18.1 Elections to the office bearers and other members for the Council shall be held once in two years.

18.2 The Council shall appoint a Returning Officer from amongst the qualified members in good standing who is not a contestant in the particular election.

18.3 The Returning Officer shall issue a notification for election at least 60 days in advance of the subsequent General Body meeting inviting nominations for the various posts of the Council. Only those members who do not owe any dues on the day of appointment of the Returning Officer by the Council and who have been members for at least one year shall be the qualified members for the elections. A member can be nominated for more than one post but he/ she can contest the election for one post only whereas a member can propose or second the nominations for any number of posts. Nomination shall be proposed by one member and seconded by another member, all of whom are eligible for voting as per the list of qualified members notified by the Returning Officer. The consent of the candidate with his/her signature and date shall accompany the nomination form which should be complete in all respects.

18.4 The Returning Officer after scrutiny of the eligibility of the nominees shall inform all the nominees about the list and give them a chance to withdrawal.

18.5 The Returning Officer shall mail to all the qualified voters the names of all the candidates in alphabetical order for elections with appropriate instructions.

18.6 The ballot paper shall not contain the name or any other identity of the voter. The sealed cover containing the ballot paper shall have a slip attached to it by the voter, clearly indicating the name and membership number of the voter. This cover shall be enclosed in another cover and addressed to the Returning Officer. The cover will be opened after last date for the receipt of the ballots and the Returning Officer shall verify and then remove the identity slips from the covers before opening the closed covers. The ballot shall be counted and all the relevant documents including the signed slips shall be preserved in a sealed cover by the Returning Officer. The candidates can send one representative to witness the counting.

18.7 The results of the election shall be declared by the Returning Officer in a formal meeting of the Executive Council within one month from the day of counting. The President shall announce the results of the election in the next General Body Meeting for ratification.

Treasurer General Secretary President

Date: