ULTRASONICS SOCIETY OF INDIA

Rules and Regulations

  1. NAME OF THE SOCIETY


    The name of the Society shall be ULTRASONICS SOCIETY OF INDIA. It shall be a professional non-profit organization. The Society shall be registered under the Societies Registration ACT XXI of 1860 as applicable to National Capital Region of Delhi. [Registration No. S/11713/ 1981 dated 4th May 1981]
  2. REGISTERED OFFICE


    The Registered Office of the Society shall be located at the National Physical Laboratory Campus, Dr. K. S. Krishnan Road, New Delhi-110 012.

  3. DEFINITIONS

    1. USI means Ultrasonics Society of India.
    2. Council means the Executive Council of USI.
    3. Member means Honorary Fellow, Life Fellow, Fellow, Life Member, Member, Associate Member and Corporate Member of the USI unless otherwise mentioned.
    4. President, Vice President, General Secretary, Treasurer, Publication Secretary and Joint Secretary mean the President, Vice President, General Secretary, Treasurer, Publication Secretary and Joint Secretary, respectively, of the USI.
    5. Ultrasonics shall mean ultrasonics and related areas.
  4. AIMS AND OBJECTIVES

    The Aims and Objectives of the Society shall include:

    1. To promote the research and diffuse the knowledge of Ultrasonics;

    2. To promote scientific and technical cooperation in Ultrasonics amongst persons, educational and R&D organizations and corporate sectors in India and abroad;

    3. To cooperate with government and other organizations for formulation of standards, carry out surveys, etc.; and

    4. To institute awards, scholarships, and offer grants and any other kind of charitable assistance etc. for promotion of Ultrasonics science and allied areas.

  5. MEMBERSHIP


    The membership of the USI shall be open to all individuals, societies, organizations and bodies, subscribing to the Aims and Objectives of the USI, without any discrimination based on sex, race, nationality and membership of other societies and associations, etc.

  6. PATRONS


    An individual with a record of distinguished service to the cause of Ultrasonics or holding a high office in government, reputed organization and corporate entity can be invited by the Council to become the Patron of the USI.

    He/ she is expected to give his guidance/ comments/suggestions from time-to-time, for betterment of the Society.

  7. CLASSES OF MEMBERSHIP

    Following shall be the classes of the membership of the USI and would carry the abbreviated titles as given alongside.

    1. Honorary Fellow HFUSI

    2. Fellow/Life Fellow FUSI

    3. Member/Life Member MUSI

    4. Associate Member AMUSI

    5. Corporate Member CMUSI

    6. Student Member SMUSI

  8. ELIGIBILITY OF MEMBERSHIP

    1. Honorary Fellow

      An individual of meritorious professional standing in the field of Ultrasonics shall be invited by the Council, on the recommendation of a panel of three members of USI, especially constituted by the Council, to become its Honorary Fellow subject to the condition that the number of such Fellows shall not exceed 5% of the total membership of the USI. However, the General Body of the USI, on the recommendation of the Council can exceed this limit in exceptional cases.

    2. Life Fellow


      An individual can be inducted by the Council on the recommendation of the Membership Committee constituted by the Council to become its Life Fellow, provided


      1. He/ she holds at least a post graduate degree in science or a graduate degree in engineering or medicine or equivalent from a recognized University/ Institution and has been conducting R&D in the field of Ultrasonics for a minimum period of 15 years;

        OR

        He/ she has rendered outstanding service or made notable contributions to the advancement of knowledge in the field of Ultrasonics; and

      2. He/ she is nominated by at least two Life Fellows of the USI.

    3. Life Member

      An individual can apply to the Council to become its Life Member, provided


      1. He/ she holds at least a post graduate degree in science or a graduate degree in engineering or medicine or equivalent from a recognized University /Institution and has been engaged in the field of Ultrasonics for a minimum period of 5 years;

        OR

        He/she holds at least a graduate degree in science or diploma in engineering or medicine or equivalent from a recognized University/Institution and has been engaged in the field of Ultrasonics for a minimum period of 10 years; and

      2. He/ she has made significant contribution to the cause and promotion of Ultrasonics.

    4. Associate Member


      1. An individual can apply to the Council to become its Associate Member, provided he/she holds at least a post graduate degree in science or a graduate degree in engineering or medicine or equivalent from a recognized University

      2. The Associate Member is eligible to become Life Member after having completed 5 years of active involvement in Ultrasonics.

      3. Associate Members shall have no voting rights in operation of the Society.

    5. Corporate Member


      1. A corporate organization having visible interest in Ultrasonics can apply to the Council to become its Corporate Member.

      2. The Corporate member shall nominate two of its officers to represent their organization in the USI. They shall be treated as members of the USI with full voting rights.

      3. A link to their Website shall be provided in the Society’s Website

    6. Student Member


      B.Sc. III year or a Post Graduate Student in a recognized University/ College can register himself as a Student Member with a Local Chapter on payment of the Registration Fee

      This Category of Membership is to create interest of the student in the field of Ultrasonics. He shall, however, have no voting rights in its operation of the Society.

  9. MEMBERSHIP SUBSCRIPTION


    The subscription for various classes of the membership shall be as follows. This is subject to revision from time to time by the General Body of USI on the recommendation of the Council.


    S/No. Class of Membership Life–time Subscription
    1 Honorary Fellow Nil
    2 Life Fellow/Life Member Rs 3,000/--
    3 Associate Member Rs 1,000/-
    4 Corporate Member Rs 20,000/-
    5 Life Fellow/Life Member (Foreign) US $150/-
    6 Corporate Member (Foreign) US $1,000/-
    7 Student Member (Local Chapter) Rs 100/- (Registration Fee)


    If a Life Member is elevated to Life Fellow, no extra fee will be charged from him/her.

    An Associate Member, if he fulfills the criterion b), can also become Life Member by paying the difference of the Life- time Subscription for Associate Member & Life Member.

  10. PROCEDURE TO BECOME MEMBER


    The application for membership shall be made in prescribed proforma accompanied by membership subscription. The membership, if approved by the Council, shall become effective from the date of approval, or from the date of realization of the Membership Fee, whichever is later.

  11. CESSATION OF MEMBERSHIP

    A Life Fellow/ Life Member/ Associate Member shall cease to be so if

    1. He/ she voluntarily resigns or,

    2. His/ her membership is terminated by the USI for any acts which are deemed prejudicial to the functioning of the USI, provided one is given an opportunity of being heard in the matter by the Council, and two third majority of the total Council members approve the termination.

  12. MEMBERSHIP REGISTER


    A Register of Members shall be maintained by the General Secretary containing the particulars of names and addresses of the members and the fee paid by them. The list shall be updated every 12 months to ensure proper accounting and displayed on the Society’s Website.


    The Council shall file with the Registrar of Societies in National Capital Territory of Delhi a complete list of members and Office Bearers of the Council every year, as required under the Societies Registration Act XXI of 1860.

  13. RIGHTS, PRIVILEGES & RESPONSIBILITIES OF MEMBERS


    The membership of the USI is a hallmark of scientists, technologists and the other professionals working in the area of ultrasonics.

    The Rights, Privileges & Responsibilities of the Members shall be as follows:

    1. He/ she may attend the General Body meetings of the USI;

    2. He/ she shall be entitled to a Soft Copy of his Membership Certificate and also to hold any Office in the USI;

    3. He/ she shall have access to the resources and publications of the Society;

    4. He/ she may avail of any facility or concession as may be prescribed from time to time by the Council;

    5. He/ she shall help USI in attaining its Aims & Objects; and

    6. He/ she shall inform the Society about changes in his/her Affiliation, Address, Telephone Numbers etc.

  14. GENERAL BODY


    All the members listed in the membership list approved by the Council shall constitute the General Body of the USI at any time, irrespective of the class, which they belong to.

    General Body may meet as many times as necessary but shall meet at least once in a year.


    1. Annual General Body meeting shall be held at such time and place as may be decided by the Council to transact the following business:

      1. To confirm the minutes of the previous General Body meeting;

      2. To consider the Annual Report for the previous year;

      3. To appoint the Auditor for the ensuing year;

      4. To consider the audited balance sheet, income and expenditure accounts, the Auditor's Report and to approve the budget estimate for the ensuing year;

      5. To elect the Executive Council every alternate year; and

      6. To undertake any other business with the permission of the Chair

    2. A notice of at least two weeks for the General Body meetings including Annual General Body meeting shall be given to the members. The quorum for the General Body meeting shall be 50 members or one third of the membership whichever is less. The meeting can be adjourned by the President in consultation with the members present for want of quorum and can be called in order after at least ten minutes when the requisite quorum shall not be necessary.


    3. An emergent meeting of the General Body can be called by the President or by a written notice signed by at least 30 members.


    4. Any resolution, amendment to the Rules and Regulations or some other proposal for consideration in the General Body meeting shall reach the General Secretary at least one week before the meeting.


    5. The Rules & Regulations shall be considered for revision after a gap of five years in the light of the additions/ alterations

      that might become necessary due to evolution.

  15. EXECUTIVE COUNCIL

    The management of the USI shall rest with the Executive Council. It shall consist of the following: President 1

    Vice Presidents 2

    General Secretary 1

    Treasurer 1

    Publication Secretary 1

    Joint Secretary 1

    Council Members 10


    The Council shall be elected for a period of two years. In addition to the elected members, the President can co-opt up to a maximum of two Council Members. In the event of any position of office bearer of Executive Council falling vacant due to resignation or some other reason, the President shall have powers to appoint an elected member of the Council to that position.


    The past President and the past General Secretary shall be the ex-officio members of the Council, if not elected for any other

    post.

    All Patrons and the Chief Editor shall be permanent invitees to the Council meetings.


    President can also invite other active members to participate in the deliberations of the Council. The invitees shall, however, no

    voting rights.


    The Council shall meet at least three times in a year. The quorum for the meeting shall be a minimum of six members. A notice of at least seven days shall be given to call a meeting of the Council. However, the President can call an emergent meeting at a notice of two days.

    1. Functions of the Council


      The Council shall take all necessary actions subject to the provisions of the Rules and Regulations as well as the directions of the General Body at its annual and special meetings to further the Aims and Objectives of the USI.

      In particular, the Council shall

      1. Organize national and international seminars, lectures, workshops, brain storming meetings, etc .;

      2. Organize meetings of the Executive Council and General Body;

      3. Bring out publications such as JPAU, and shall appoint the Chief Editor, Editorial Board and Publication Committee in consultation with the Publication Secretary for the smooth running of the Journal;

      4. Appoint panels or committees for specific purposes;

      5. Recommend appointment of Chartered Accountant to the General Body;

      6. Fill up the vacancies in the Council occurring between two successive elections; and

      7. Maintain a Website for dissemination of Ultrasonics related information and the activities of the Society.

    2. Responsibilities of the Office Bearers


      1. President: He/ she shall preside over all the meetings of the Council and the General Body. He shall be the chief executive officer of the USI. He/ she shall have the powers to sanction expenditure incurred for the activities of the USI in any emergency to be subsequently ratified by the Council.


      2. Vice President: In the absence of the President, one of the Vice Presidents as authorized by the President or Council shall perform the duties and functions of President. He/ she may take responsibility of organizing academic programmes of the USI and of expanding the activity of the USI by linking with industrial sectors, R&D organizations and other societies, etc.


      3. General Secretary: He/ she shall generally be the executive functionary of the USI and shall have the responsibility to maintain the correspondence and records of the USI. He/ she shall convene all the meetings of the Council and General Body

        in consultation with the President or the Vice President in the absence of the President. He/she shall also be associated with the

        Symposia/ Seminars/ Conferences etc. organized by the Society.


      4. Treasurer: He/ she shall be responsible for all funds, securities and other property of the USI. He/ she shall prepare the annual budget of the USI. He/ she shall be responsible for the collection of all dues and shall make financial reports for the Council. He/ she shall maintain day-to-day accounts and shall be responsible for getting them audited annually by the Chartered Accountant appointed by the USI. He/ she shall present the audited accounts to the General Body.


      5. Joint Secretary: The Joint Secretary shall assist the General Secretary and shall perform the duties and functions of the General Secretary in his absence.

      6. Council Members: They shall be expected to take active part in the deliberations of the Council meetings and in other activities of the USI to fulfill its Aims and Objectives. Each member shall be associated with at least one of the committees of the USI.


      7. Publication Secretary: He/ she shall be responsible for publication of the Journal of Pure & Applied Ultrasonics (JPAU) and other publications of the Society.

        He/ she shall be responsible for subscription of JPAU by Individuals and Institutions (Libraries of Universities, Research Institutions etc.). The subscription rates for JPAU shall be fixed by the EC from time to time.

        He shall ensure updating of the USI Website including timely up-loading of JPAU.


      8. Chief Editor: He/ she shall be a person of repute in the area of Ultrasonics who will be appointed by the Council from time to time to take the responsibility for the editorial management of all the publications of the USI. He/ she shall be assisted by the Publication Secretary. In addition, a Publication Committee and an Editorial Board may be constituted, as approved by the Council.

  16. REGIONAL/ LOCAL CHAPTERS


    1. For furtherance of the Society the Council may, in response to the request addressed to the USI, approve establishment of

      Regional Chapters on Postal Zone basis to serve specified geographical area. Such request shall be signed by at least 10 members of the USI who are residing within the geographical limits proposed for the chapter. A Regional Chapter may be formed where the numbers enrolled exceeds 10. Further, local student chapters at university/ college level may be formed with at least 10 student members to increase awareness of Ultrasonics among students by organizing seminars and talks.


    2. Each Regional Chapter shall conduct its affairs in accordance with the provisions defined in the USI Rules and Regulations.


    3. The activities of the Regional Chapter shall be governed by an Executive Committee. The office bearers of this Executive

      Committee shall consist of a Chairman, a Secretary-cum-Treasurer, a Joint Secretary, and five other members. The Executive

      Committee shall be elected for a period of two years at the General Body meeting of the Regional Chapter.


    4. The Chairman of the Chapter or any member so authorized by the Chairman shall represent the Regional Chapter in the

      Council.


    5. The Secretary of each Regional Chapter shall forward to the General Secretary of the USI reports of the meeting and also

      the audited accounts at the end of each financial year of the USI, but not later than 30th June of the present year without fail, to

      enable the USI to prepare the consolidated accounts for submission to statuary authorities.

    6. Each Regional Chapter will be entitled to 25% of the proceeds of the membership subscription towards its expenses. The

      Chapters are authorized to raise funds for specific purposes with the prior concurrence of the Council. Surplus funds so collected shall be shared with the Council to a maximum extent of 50%. However, the membership subscription collected from the student members by the Student Chapters can be fully retained by the student chapter for promoting its activities.


    7. The Council may at its discretion close a Regional Chapter after giving it a notice of three months for considering any

      explanation the USI or the Regional Chapter may tender, for any activity declared by Council to be detrimental to the interest of the USI.

  17. FINANCES


    1. Besides the Membership Fee, Subscriptions of JPAU, and Advertisement Charges, the Council shall explore other possible sources of funds such as donations from individuals and government grants etc. All the income shall be utilized for the

      achievement of the Aims and Objectives of the Society.


    2. All funds and properties of the USI shall be managed by the Council and the money shall be deposited in the account with a scheduled bank approved by the Council and the Council shall be responsible for their safe custody. The USI shall invest all the funds only with the Government or public sector undertakings.


    3. The financial year of the USI shall be from 1st April to 31st March unless and otherwise changed under directions from

      Government of India.


    4. Cheques and other financial documents shall require the signatures of Treasurer and any one of the following office bearers:

      1. President

      2. Vice President (Approved by the Council) and

      3. General Secretary

        If the Treasurer is not available, the Council can nominate one more person out of the above mentioned office bearers.

    5. All the financial vouchers will necessarily be routed through the General Secretary. The General Secretary will be authorized to incur and approve expenditure on the contingent expenses and other expenses limited to 5000/ at a time. All the expenses exceeding 5000/- shall be approved by the President. The expenditure will be within the budget estimate approved by the General Body.


    6. The Treasurer may have, at any one time, a maximum of 1000/- with him as cash in hand.


  18. ELECTIONS

    1. Elections to the office bearers and other members for the Council shall be held once in two years.


    2. The Council shall appoint a Returning Officer from amongst the qualified members in good standing who is not a contestant in the particular election. Members/ Fellows/ Associate Members will become qualified members only if they have become Life Members/ Life Fellows, to be able to participate in the election process or entitled for any privileges.


    3. The Returning Officer shall issue a notification for election at least 60 days in advance of the subsequent General Body meeting inviting nominations for the various posts of the Council. Only those members who do not owe any dues on the day of appointment of the Returning Officer by the Council and who have been members for at least one year shall be the qualified members for the elections. A member can be nominated for more than one post but he/ she can contest the election for one post only whereas a member can propose or second the nominations for any number of posts. Nomination shall be proposed by one member and seconded by another member, all of whom are eligible for voting as per the list of qualified members notified by the Returning Officer. The consent of the candidate with his/ her signature and date shall accompany the nomination form which should be complete in all respects.


    4. The Returning Officer after scrutiny of the eligibility of the nominees shall inform all the nominees about the list and give them a chance to withdraw.


    5. In the event of the number of contestants for any position being the same or less than the number of positions of the various Office Bearers of the Executive Council, the candidates shall be deemed to have been unanimously elected for those positions, and the Returning Officer shall mail, in alphabetical order, the names of all the contestants for the remaining positions of the Office Bearers for elections, with appropriate instructions. Feasibility of holding elections on- line will also be explored.


    6. The ballot paper shall not contain the name or any other identity of the voter. The sealed cover containing the ballot paper shall have a slip attached to it by the voter, clearly indicating the name and membership number of the voter. This cover shall be enclosed in another cover and addressed to the Returning Officer. The cover will be opened after last date for the receipt of the ballots, and the Returning Officer shall verify and then remove the identity slips from the covers before opening the closed covers. The ballot shall be counted, and all the relevant documents including the signed slips, shall be preserved in a sealed cover by the Returning Officer. The candidates can send one representative to witness the counting.


    7. The results of the election shall be declared by the Returning Officer in a formal meeting of the Executive Council within one month from the day of counting. The President shall announce the results of the election in the next General Body Meeting for ratification.

19 ESSENTIALITY CERTIFICATE

Certified that this is the correct copy of the Rules & Regulations of the Society



Sd/

Sd/

Sd/


(G S Lamba)

(Yudhisther Kumar Yadav)


(Vikram Kumar)

Treasurer

Date: 31. 01. 2018

General Secretary


President


NOTE: In addition to some editorial changes, the following Clauses have been amended with the approval of the General Body Meeting of the Society at its meeting held on 08. 11. 2017 at Dharamshala

Clause No

1 Registration Particulars are added

  1. Role of the Patron has been added

  2. Student Member Category has been added

  3. Clause 8.6 has been added

  4. Subscription Fee Rates have been revised

  5. Part of the clause has been deleted 11 Clause has been revised

  1. Clause has been revised

  2. Clause 14.5 has been added 15 Clause has been revised

16 Clause has been revised and scope has been amplified for establishment of Student Chapters and Regional Chapters 17 Clause 17.1 has been added and the other clauses renumbered.

18 Clause 18.2 has been revised